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September 3rd, 2015

iPhone_Sep3_COne of the challenges many iPhone users encounter is making the most of their storage space. You’ve probably installed new updates, utilities and gaming applications to enhance your iPhone experience but, before you know it, your storage space has quickly filled up, and it’s time do some spring cleaning. Deleting a few pictures and movies might help to an extent, but you’ve got to dig deeper if you want to make the most of your storage space. Here are a few tips to get you started.

Check your storage usage

First things first; before you start deleting applications at random, you need to see exactly what’s hogging storage space. From your iPhone’s home screen, navigate to Settings > General > Usage > Manage Storage. You’ll see the amount of space you have available and how much space is being used up. After a few seconds you’ll also see a list of apps, starting with those that take up the most space. The number indicates how much space the app uses in itself, and how much data is inside the app. Determine which apps you don’t need and hit the Delete App button.

Clear Safari history

If you use Safari often and haven’t cleared its data in a while, your iPhone may be storing web history and data that you simply don’t need. Clearing the cache and history can, in some cases, help free in excess of 1GB of storage space on your iPhone. To do so, navigate to Settings > Safari. Then scroll down and press Clear History and Website Data to earn some additional space.

Clean up your iMessages

By default, your iPhone will store your messages forever. This takes up a lot of space, especially if you’ve received a lot of photos, GIFs, audio messages, and videos. Keeping a few romantic messages is understandable, but you can probably live without other spammy messages that clog up your storage. In addition, the iPhone allows you to keep messages for a period of time instead of forever. Simply head to Settings > Messages. Tap on Keep Messages and set your messages to delete themselves after 30 days or one year.

Don’t double-save photos

You may notice that your iPhone saves two of the same image: a normal one, and a second one using High Dynamic Range (HDR), if you have turned this feature on. HDR images tend to look better than normal ones but, if you always want the HDR version, you can avoid duplicated images by turning off Keep Normal Photo in your Phone & Camera settings.

Delete offline data

Remember that time you had no Internet connection, when you saved an interesting webpage to read later? As your offline reading list grows, your storage space shrinks. To clear your reading list, open up the Settings menu and go to General > Usage > Manage Storage > Safari. Then swipe left over the words Offline Reading List and tap Delete to clear the cache.

These tips will help you make the most of what little space you have left on your iPhone. Want more iPhone tips and tricks? Contact our tech experts today.

Published with permission from TechAdvisory.org. Source.

Topic iPhone
September 2nd, 2015

iPad_Sep2_CJailbreaking can be an incredibly useful way to customize your iPad, enhance its functionality, and adjust hidden settings. That all sounds like fun, but Apple has never been a fan of jailbreaking for a number of reasons. There are countless downsides that you should be aware of, particularly around security issues. Here’s all you need to know about jailbreaking, and why it may not be the best idea to tamper with your iPad.

What is jailbreaking?

In a nutshell, jailbreaking is the act of removing hardware and software restrictions on Apple’s iOS, or otherwise making modifications to the device without Apple’s authorization. When you jailbreak your iPad you can install third-party software from external sources, and also manually download files from the Internet. You can change your iPad’s default look, too, and feel, as well as make a number of system tweaks that render your device more useful.

Why you should NOT jailbreak

We advise against jailbreaking. But this is not just our opinion - even Apple says the same in its technical support base articles addressing the issue. Here are some of the reasons jailbreaking is a bad idea.

1. Third-party apps are dangerous - Apple closely monitors its App Store for good reason: because malicious apps can wreak havoc on your device. Downloading and installing applications that haven’t been approved by Apple is risky in many ways. Unofficial apps may contain malware that could slow your device down, steal your sensitive information, eavesdrop on private communications - the list goes on.

2. Say goodbye to warranty cover - Although it’s perfectly legal to jailbreak your iPad, Apple has made it clear that jailbroken devices will no longer be protected under their warranty service coverage. If you mess up the process and can’t restore the device yourself, you’re basically on your own.

3. No more iOS updates - When you jailbreak your iOS device, you’re unable to update to the latest iOS versions. Technically you can, but you’ll lose your jailbreak, meaning you have to re-jailbreak your device and then re-install all your jailbroken apps and extensions. What’s more, if you decide to update your iOS you may have to sit out and wait for an updated jailbreak version to become available, which could take days, weeks, or even months.

4. Device instability - This is one of the biggest reasons why you should stay away from jailbreaking; it can lead to random reboots, and devices not working properly. You may find that your iPad crashes more often, that certain key features and apps no longer work as they normally would, and that your battery life becomes much shorter.

5. The need for jailbreaking is diminishing - The main benefit of jailbreaking, in most cases, is to modify the system in ways which Apple wouldn’t normally allow. But as Apple adds more features to iOS, the same need for jailbroken apps which provide those features is no longer there. For instance, some jailbreak tweaks allow for inter-app data sharing and split-screen multitasking, both of which are being introduced in the latest iOS version.

The detrimental effects of jailbreaking far outweigh the benefits, so why jailbreak your iPad for some minor tweaks when you can wait for Apple to release a more stable update? If you want more iPad tips, get in touch with us today.

Published with permission from TechAdvisory.org. Source.

Topic iPad
August 31st, 2015

Security_Aug31_CRegardless of what you think about the Ashley Madison hack, it is big news when it comes to data security. While your company may not be as big or deal with such a sensitive topic like Ashley Madison, you can still be at risk. This scandal can serve as a springboard to improving security throughout your company. Here are three lessons from the Ashley Madison hack your business should pay attention to.

1. Make sure your company’s security data is actually secure

You probably tell clients their information is secure, but just about every company makes that claim. One of the biggest mistakes made by Ashley Madison was the failure to know if its data was truly secure. The company publically lauded its security, but it now seems like those claims were rather hollow. In fact, it appears as if no one at Ashley Madison knew a whole lot about its security practices until it was too late.

Don’t simply pass off your business’s security to the IT department. Being involved will allow you to see how it works. You don’t need to be a tech expert to understand how your data is being secured. Your security provider, whether it be in-house or via a managed services provider, should be able to explain security practices in layman’s terms. This will allow you to ask questions and be proactive because chances are if you see a weakness, others will notice it as well.

2. Beware of your employees and their email and Internet activities

Another takeaway from this scandal was the fact many employees, both from private companies and government offices, were using business email accounts to sign-up for Ashley Madison and office Internet connections to access the site. Putting the ethical questions aside for a moment, public sentiment is undoubtedly negative and companies with employees who used Ashley Madison at work have been exposed to the scandal’s backlash.

By placing the appropriate email and Internet security solutions in place at your business, you can reduce the amount of risk your company is exposed to by employees. No one really wants to put restrictions on their employees’ Internet and email access, but it is important to be smart. Being connected to scandals like this can bring unwanted publicity to your business. Worst of all, your employees might not even realize they are putting your company in harm’s way when they access this type of content at work.

3. Be prepared for data loss

As the Ashley Madison case has shown us, massive data theft or loss can be the end of your business. When clients trust your business with their data, they are confident in your ability to protect it. Of course, things do happen and if your data does go missing, it’s important to have a plan of action ready. While it’s unlikely your company’s data breach is unlikely to garner the attention of Ashley Madison, it means a whole lot more to you, your company and your employees. Just because your company isn’t big doesn’t mean it’s invincible.

A disaster recovery plan can help your company ensure it has backups and even backups of your backups. If you believe your data has been stolen by hackers, it is important to act immediately. You’ll need to quickly assess what information has been stolen and inform the appropriate parties so they can take the necessary steps to protect themselves. From there, you will want to re-secure your company closing any security loopholes that have been found. Finally, access your backups and make sure your business continues to operate as close to normal during the crisis.

Worried about your security? We can show you how to protect yourself. Contact us today for more information on how to keep your company safe.

Published with permission from TechAdvisory.org. Source.

Topic Security
August 26th, 2015

Browsers_Aug20_CYou might be among the growing core of users who primarily surf the web with Google’s Chrome browser, but that doesn’t mean you don’t occasionally have cause to use one of its competitors. Whether that’s Firefox, Safari or Internet Explorer, and whether you do so out of necessity (because your device doesn’t have Chrome installed) or simply because you prefer the browsing experience, you still want to have access to your usual Chrome bookmarks. This tip shows you how to access your Chrome bookmarks from anywhere.

Whereas in the past it was possible to sync bookmarks saved in Chrome to your Google Docs account, this ceased with the transition from Google Docs to Google Drive. You can still save your bookmarks, but they are now only accessible on other devices if you use Chrome there too. Go online with Firefox or one of the other alternatives and you’ll be left without the easy bookmark access you rely on. The alternative is to use the Bookmarks Anywhere browser extension, which syncs your Chrome bookmarks to your other browsers and updates them live as you add to the list. Here’s how to do it:

  1. Within Chrome on the device that contains the bookmarks you want to sync, download the Bookmarks Anywhere extension from the Chrome Web Store.
  2. Once the extension has been added, a popup will appear. If you’re not already logged in, sign in to the Google account you use in Chrome; you’ll then need to grant Bookmarks Anywhere the browser permissions it requires.
  3. Your Chrome bookmarks will now be synced to the Bookmarks Anywhere site. To access them from non-Chrome browsers on your other devices, just sign in to www.bookmarksany.com using your Google account and a list of your bookmarks will appear. You can also manually add new bookmarks from this page, though these don’t appear to sync back to your Chrome bookmarks menu.
If you want to discover other simple ways to boost your productivity through better use of IT, give us a call and we’ll show you how.
Published with permission from TechAdvisory.org. Source.

Topic Browsers
August 26th, 2015

BusinessIntelligence_Aug25_CA dashboard is a single display that provides all the information you need to make important business decisions and facilitate the management of your company. While all dashboards are effective, you need to choose the one that works best for your company’s objectives and goals. With that said, here are three types of business dashboards for you to consider.

Strategic dashboards

Ideal for senior managers and executives, strategic dashboards are designed to help identify potential opportunities for business expansion and improvement. This type of dashboard doesn’t provide information in-depth enough to make complex decisions, and is typically is updated once a month or quarter.

Benefits of strategic dashboards As the name suggests, strategic dashboards are designed to provide strategic guidance. The dashboards give a bird’s-eye view of your business. They can contain anything from overall sales numbers to sales and revenue comparisons, or inventory levels, making it easy for executives to understand the overall health of the organization.

Analytical dashboards

This type of dashboard provides users with insights from a volume of data collected over time, enabling you to understand why certain things are happening, and what changes should be made in the future in order to accommodate them. The data presented in analytical dashboards tends to be complex, and usually requires advanced training to use. That’s why they are generally used by business analysts, instead of being widely deployed to other employees and across all departments.

Benefits of analytical dashboards When it comes to creating and implementing strong business strategies, understanding the trends and events in your data is crucial. Analytical dashboards provide detailed information that allows you to compare current against historic data. Implementing analytical dashboards allows you to enjoy in-depth analysis, identify patterns and opportunities in your data, and determine why processes are working in certain departments.

Operational dashboards

Operational dashboards are used to monitor the real-time operations of employees, allowing them to measure the effectiveness and efficiency of their work performance. This type of dashboard is commonly found in departments where it’s essential to respond to critical information quickly, such as those working in sales and marketing.

Benefits of operational dashboards Business owners rely on operational dashboards to track their employees’ progress, and to be notified of issues as they come up in order to respond quickly. What’s more, the dashboards provide up-to-date information, all bundled in one place, making it easy for employees to make quick decisions without having to dig through large amounts of data.

Dashboards concentrate all data, metrics, and parameters in one place, bringing a totally new dimension to business intelligence. Your company can significantly benefit from the right dashboard. If you’re looking to implement dashboards for the first time, or to enhance the functionality of your current dashboard, get in touch with us today.

Published with permission from TechAdvisory.org. Source.

August 20th, 2015

InternetSocialNetworkingandReputationManagement_Aug18_CAlmost every company out there has a website and social media presence, but the most successful ones also use Online Reputation Management (ORM). Simply having an online presence is no longer enough; your company must also be constantly monitoring it. It’s easy to start working on your ORM and use it to take your company to the next level.

ORM is still a relatively new concept, and one that small and medium-sized business owners may not yet be familiar with. Simply put, ORM is the monitoring and protecting of your company’s reputation online. Not only are you looking out for what your company is producing, but also what other people are saying about you.

You only control a limited amount of your company’s message. Consumers using social media control the rest and can often times make or break your company. That is why more and more businesses are investing resources in ORM. While many companies choose to handle their ORM in-house, there are ORM service providers who can take care of the process for you.

Search for your company

Once you’ve determined who will be looking after your ORM, it’s important to see how your business stacks up. The first thing you should do is search for your company on Google. The results are often telling for your business. Being at the top of the search results is a good sign, and shows your website has strong SEO terms and social media presence. If your company doesn’t appear on the first two pages of search results, or the results that come up aren’t what you want people to see, it’s time for your ORM team to get to work.

Bolster your online presence

Creating quality content - to boost where your business shows up in the search results, or push down negative content - is the next step for your ORM. Remember, most people only bother with the first two pages of Google search results, so you want to own those. Other ways to bolster your online presence include registering with online business directories like Yelp or Yellowpages.com. These sites almost always rank very well in search results.

Another positive step would be to expand your social media portfolio to include sites you might not think of right away, like Google+, YouTube, Pinterest and even Tumblr. Being active on just a couple of these channels can further improve your exposure.

Set up a monitoring system

Finally, setting up a monitoring system will ensure your ORM is always up to date with your company's online profile. Signing up for Google Alerts can guarantee you are always informed of new brand or keyword mentions, while tools like Tagboard and TweetBinder will search various social networks for keywords and hashtags related to your business. These are valuable tools to ensure you’re on top of what's happening to your business online.

At the end of the day, your online reputation needs to be not only robust, but sterling as well. That is why dedicating resources to ORM can not only protect your business, but help it grow as well. Clients will find your business easily when they search for it, and the results they do find will be the things you want them to see.

Want to know more about ORM or anything else internet-related? Contact us and we can help your business today.

Published with permission from TechAdvisory.org. Source.

August 17th, 2015

164_SM_CIf you’ve been in the online marketing game for some time now, you likely know the value of an email list. It can be the difference between a prosperous business and one that doesn’t go anywhere. What you may not know, however, is that social media can be an instrumental tool in the growth of your list. Here’s how you can use it to gain more subscribers.

Post and share your emails publicly

If you create great content for your email list and no one sees it except your subscribers, how are your non-subscribers going to know what they’re missing out on? They won’t, which is exactly why you should give your social media fans and followers a taste of the valuable content that awaits them after sign up.

Now let’s be clear. This doesn’t mean you should share every single email you send out to your list. If you did, there would be less of a need to subscribe. Instead, try sharing or posting an email once every few weeks or once a month.

Make it easy to sign up

Let’s face it. Many of us will take the easier, simpler path whenever possible. This is just as true in marketing as it is in other more primal aspects of human nature. Take eating, for example: if you’re short on time and have a choice between two restaurants for lunch, and one delivers and the other doesn’t, which one are you going to take? Likely the delivery. Even if you prefer the one that doesn’t deliver slightly better, you’d probably still take the delivery for the simple fact that they’ve made it easier for you.

In the online marketing world, the same concept works for gaining subscribers. This is why you need to make it as easy as possible for people to sign up after they’ve read your publicly shared email. To do this, simply add a sign-up link to the emails you share.

Create valuable content

You’ve probably heard the phrase “content is king”. However, whoever came up with this catchphrase left out a very important keyword. It should instead read “valuable content is king.” If you’re shelling out dozens of blog posts, emails, podcasts or videos a month but the content is useless to the reader, you’re not going to make any traction with your email list.

When trying to gain subscribers, always ask yourself, “what’s in it for them if they sign up?” If you simply have a signup box on your website or social media page, but no valuable content to go along with it, why would someone sign up? Would you sign up? The point is that there needs to be a reason for someone to subscribe to your email list. And valuable content is a very good reason.

Lastly, don’t forget to demonstrate why it’s more valuable for your future audience to subscribe rather than simply follow you on social media. To do this, give them an incentive to sign up. This could be in the form of an exclusive offer or a free ebook, course, report, or something similar.

Want more tips on leveraging social media to grow your business? Send us a message today.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
August 12th, 2015

164_Virt_CFor many business owners, the server room is one of those places you’d like to ignore, pray there’s never a problem with, and otherwise pretend doesn’t exist. It’s a foreign world, and it may even be a bit scary to you. But your feelings towards it don’t change the fact that it has the potential to skyrocket your electricity bills. Here are a few ideas to get your server room and data center energy expenses under control.

Perform an energy audit

There’s a good chance your IT staff has never once thought about how much energy your server room and data center are consuming. So, the first step to rectifying this problem is to identify just how much power is being sucked up.

To get you started, here are a few questions to ask:

  • How much of the data center’s power budget goes to support systems?
  • How much goes to IT systems?
  • How much IT output do you get for every kilowatt/hour of power sucked up by your data center IT systems?
Answering these questions will help you determine just how efficient, or inefficient, your data center actually is.

Decrease the IT workload

When you save a single watt of energy at the server level, it can result in a total saving of nearly three watts in your data center costs.

So how do you decrease the IT workload? Virtualization is a common and effective tactic. Instead of wasting money on cooling your own servers in your data center, with virtualization you can have them hosted by your IT provider and then their technology delivered to you through the Internet. This allows you to eliminate some of your servers from your office and therefore reduce cooling costs.

For alternate ways to decrease server workload, you can also:

  • Eliminate unused servers
  • Consolidate servers
  • Purchase more energy-efficient technology

Mind your humidity and temperature levels

Because many non-IT personnel are terrified of the data center and simply don’t understand it, often they falsely believe that the room must be kept as cold as the North Pole in order to protect sensitive data. This is simply not true. While it is true that excessively high temperatures, humidity or dry conditions can harm your data, most modern-day data center equipment is incredibly durable and can tolerate a much wider range of humidity and temperatures than in decades past. Because of this, it is highly likely you can get away with a lot less cooling and dehumidification than you thought possible. That said, it’s wise to consult with an IT professional before doing this to ensure you don’t damage your data.

Another innovation that can help you cool down your data center more economically is utilizing an economizer system. This technology uses cool air from the outside to provide “free” cooling cycles for your data center.

Want more tips on reducing your overall IT bill? Curious to learn more about virtualization? Call us today to learn from one of our experts.

Published with permission from TechAdvisory.org. Source.

August 11th, 2015

Office_Aug11_CYou can edit that Word document from the runway, input data to an Excel file from the ballpark or create a PowerPoint presentation without the need to open up your laptop with the new Office Mobile apps from Microsoft. The apps, available to users of Windows 10 at no extra cost, are designed for tablets with a "touch-first" interface. The increased functionality makes creating or editing Office documents on your tablet a breeze.

One of the biggest complaints about trying to edit a Microsoft Office file from a tablet is usability, or lack thereof. That has all changed, at least for Windows 10 users, with Microsoft’s recent release of Office Mobile apps. The tablet-friendly versions of Word, Excel, PowerPoint and OneNote have been built from the ground up to improve touch functionality.

Even if you don’t have Windows 10, you still might be intrigued about the potential of having Office apps that are touch-friendly. Here are some of the new features you can enjoy when using Office Mobile apps.

Word

Microsoft Word Mobile has all the tools and features of the PC version including more nuanced tasks like being able to track changes and add footnotes. The Read mode, a mobile exclusive, improves the way documents appear by making them flow better on the smaller screens of a tablet while also letting you zoom in and out with a simple tap of the screen.

Excel

Recommended Charts is the prominent feature of the Excel Mobile app. It allows you to quickly show off your data using a stylish chart or graph with only a few taps. You will also find that reordering columns, adding formulae, changing chart types and the majority of Excel’s other core functions are easier than ever before.

PowerPoint

Of course Office wouldn’t be Office without PowerPoint. The mobile version of the app allows you to edit slides with new touch gestures. This makes it easy to insert and edit pictures, tables, shapes and SmartArt. But the real star here, and of the entire Office Mobile setup, is the Presenter View. This mode gives you full control over what your audience sees on the big screen during a presentation while still letting you view your speaker notes on the tablet.

OneNote

Windows 10 comes installed with OneNote, so you’re probably already using it. Tablet users will notice that changes made by anyone working in the notebook are automatically saved and synchronized for everyone to see.

The release of Office Mobile apps is just one of three big launches to come from Microsoft in 2015. Both Microsoft Office 2016 and Office Mobile for phones are slated for release this fall. Yet, while these tablet applications represent marked improvements for Windows 10 tablet users, they are probably not quite enough to warrant the switch from other operating systems just yet. In fact, even if you’re in love with the idea of having user-friendly, mobile versions of Office, you might want to hang on in there - it’s likely Microsoft will release them for iOS and Android in the near future, too.

Want to know what hardware and software is best for your company? Want to increase productivity in your office? Get in touch with us and we’ll show you how to do it.

Published with permission from TechAdvisory.org. Source.

August 10th, 2015

BusinessContinuity_Aug10_CBusiness continuity planning (BCP) is critical to all companies regardless of size. If disaster were to strike, an effective BCP would protect your valuable data and prevent your company from falling on its knees. Yet the implementation of a BCP presents challenges in itself. You need to address the following issues to ensure that your organization is on the right track to build and maintain a successful business continuity plan.

Challenge #1: Prohibitive costs

Business continuity planning has become exponentially expensive as availability requirements increase. Many solutions require substantial investments on the installation and maintenance of additional hardware, software, and data center infrastructure. These requirements drive up the cost of business continuity, and many company owners are reluctant to invest in protective measures.

The solution Instead of relying on costly physical servers to accommodate your backups, consider using efficient and affordable cloud computing solutions. You can transfer your important business files to the cloud and eliminate the expense of having to install and manage hardware infrastructure and software licenses.

Challenge #2: High complexity

Traditional business continuity planning is complex to implement, manage and execute. From managing the recovery infrastructure to updating disaster recovery documentation and testing the BCP to find and close potential loopholes, the prospect of embarking on a BCP project can be daunting, and the whole experience can prove time consuming. Combine with the pressure of your ordinary day-to-day duties, it can seem almost impossible to focus your attention on initiating a BCP.

The solution With all this in mind, it makes more sense to hire a professional IT service provider to plan, implement, and execute your business continuity plan. This way you can leverage their experience and expertise to ensure that, in the event of a disaster, your company will be able to get back on its feet and resume business operations as quickly as possible.

Challenge #3: Lack of staff involvement

There are so many requirements to be considered in a business continuity plan. And the more employees your organization has, the more difficult it is to relay the essence of the plan for everyone to understand. Staff involvement isn’t an option - it’s an absolute necessity if you wish for a successful BCP implementation!

The solution Depending on the size of your organization, you can either hold a company meeting to announce the essentials of your BCP, or schedule a meeting with key staff members who take an active role in the planning process. To create a long-lasting BCP program, you need to get everyone on the same page by emphasizing the importance of the plan in an easy-to-understand way.

Business continuity planning is one of the most important things you need to have in place. You never know when, or in what form, a disaster will strike - all the more reason to take a preventative approach to securing your company and all you’ve worked for.

Need a reliable partner to take care of all your business continuity planning needs? Get in touch with us today - we have exactly what you need to prepare and protect your company.

Published with permission from TechAdvisory.org. Source.